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July 2, 2008 – Minutes of Area 4 IM Advisory Committee

Area 4 IM Advisory Committee
Meeting Minutes – July 2, 2008

The Area 4 Information Management Advisory Committee met at 2 p.m. on Wednesday, July 2, 2008, via the Elluminate web conferencing application.

Members in attendance were Patricia Burch, Sampson County; Susan Graham, Chatham County; Tammy Kelly, Lenoir County; David Morrison, Scotland County; and Michelle Shooter, Robeson County. Debbie Stroud of Johnston County attempted to join the meeting but was not able to access the Elluminate session.

Information management agent Adrian Gaskins provided an overview of his job activities in the 25-county area during 2007. He highlighted his actions in the areas of programming, marketing and communications, professional development, and teamwork.

Gaskins also explained the ultimate desired impact of the IM agent position – that county employees in his area will adopt and use technology to enhance their ability to deliver Extension’s research-based information to the residents of North Carolina.

Gaskins asked committee members to think about ways to assess the impact of his work on the ability of Extension employees to serve their clients and to make suggestions at the next committee meeting for methods of measuring such impact.

Gaskins also invited committee members to offer comments and suggestions at any time on ways to improve information management programming.

David Morrison suggested that after answering a request for assistance or information from a county, Gaskins might then proactively share that same information with the other counties in the area.

Following the IM agent’s presentation, committee members suggested various topics for discussion, including web page creation, the use of CDs as handouts (instead of paper documents), online training videos, and the possible use of web conferencing for Spanish language instruction for county center employees.

Several committee members thanked Gaskins for his work and expressed appreciation for quick response to requests for assistance.

Gaskins announced that the next Area 4 IM Advisory Committee meeting is set for September 9, 2008, at 9:30 A.M., also via Elluminate.

Gaskins also told committee members about the wiki page he had created for storing and sharing committee minutes, etc.: https://www.ces.ncsu.edu/admin/wiki/index.php/IM_Advisory_Committee_for_Area_4

Gaskins adjourned the meeting at 2:30 p.m.

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