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Referencing Extension

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Referencing Extension

  • Never use periods with the N and C – i.e. NC State Extension.
  • On first reference, use “NC State Extension.” On subsequent references, it’s fine to condense the name to “Extension,” as long as it will not cause confusion with other Extension entities that may be mentioned as well.
  • Avoid referencing NC State Extension as an acronym (i.e. “NCSE”). Also, the “CES / NCCES” acronym is no longer accurate and should not be used under any circumstances.
  • Always capitalize the first “E” in Extension when referring to the organization. The first “e” in Extension should be lowercase only when used to describe the generic act of outreach.

    • “The workshop was sponsored by Extension.”
    • “The university’s mission includes extension and engagement.”
  • Do not use “NCSU” to refer to NC State University in any way, regardless of whether the communication is external or even internal. Learn more about this policy.

Find guidance on using the N.C. Cooperative Extension partnership name.

View NC State’s Editorial Guidelines for more details on university terminology.

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The boilerplate is to be used in the footer of news releases and as a general overview statement in various communications as appropriate.

NC State Extension extends research-based knowledge from our university to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. Leveraging a statewide network of programs and partnerships with roots in every county, Extension is a model of excellence in non-formal, research-based education that advances agriculture, the environment, human health and well-being, and youth and community development. Discover more at

Condensed Version (use as appropriate)
NC State Extension transforms science into everyday solutions for North Carolinians through programs and partnerships focused on agriculture and food, health and nutrition, and 4-H youth development. Discover more at

QUICK LINK: News Release Template (Word) (Google Docs version)

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Equal Opportunity and Non-Discrimination Statement

Based on USDA requirements, our equal opportunity statement is required on all materials produced for public information, public education and public distribution (regardless of quantity produced). This includes all printed and non-printed public communication resources, such as pamphlets, brochures, newsletters, letterhead, websites, news releases, advertisements, outreach letters and so forth.

It may appear in the most convenient spot on your communications and can be as small as 6pt type.

English Version
“NC State University provides equal opportunity and affirmative action efforts, and prohibits discrimination and harassment based upon a person’s age, color, disability, family and marital status, gender identity, genetic information, national origin, political beliefs, race, religion, sex (including pregnancy), sexual orientation and veteran status.”

Declaración Completa (Español)
“La Universidad Estatal de Carolina del Norte prohíbe la discriminación y el acoso independientemente de la edad, el color de la piel, la discapacidad de la persona, el estado civil y situación familiar, la identidad de género, la información genética, el país de origen, la ideología política, la raza, la religión, el sexo (incluido el embarazo), la orientación sexual y la condición de veterano de guerra.”

NC State Equal Opportunity and Non-Discrimination Policy

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Public Document Cost Statement

Document Criteria
Cost statements are required on all STATE publications (N.C.G.S. § 143-170.1).

The policy also applies to “PUBLIC documents” of which at least 200 copies are printed.

  • A public document includes “any annual, biennial, regular and special report or publication” (N.C.G.S. § 143-169.2), but we recommend adding a cost statement to any print items (with 200+ copies) distributed to the public.

This does not apply to internal communication pieces like agendas or other print materials developed for employee meetings, planning discussions and so forth.

Cost Statement Language
“(quantity) copies of this public document were printed at a cost of $_____ per copy.”

The reported cost should include all printing costs in the form of labor and materials, as well as any other identifiable design and production costs.

Calculating Print Cost
To help with calculating the cost for items printed in your office, such as materials printed for individual requests or local events, use this rough formula:

    *Cost of color ink cartridge: $25
    Pages per color ink cartridge: 225
    Cost per page printed = $0.11 (11 cents)

As such, the final cost per copy would be $0.11 x the number of pages, counting a two-sided page twice.

If it’s a 2-page color booklet (front and back printing), for example, the cost statement would say $0.44 per copy (4 pages x $0.11 = $0.44).

*If you confirm a different price for the color ink cartridges in your office, just divide the price by 225 to get the price-per-page cost.

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Accommodation Statement

We need to provide our clients, communities and program participants that have special needs with an opportunity to request accommodations. The following statement should be included in all event/program materials and announcements:

“Accommodation requests related to a disability should be made by [specific date] to [contact person, phone number and email].”

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Partnership Statement for N.C. Cooperative Extension

“NC State Extension works in tandem with N.C. A&T State University, as well as federal, state and local governments, to form a strategic partnership called N.C. Cooperative Extension. With local centers in all 100 counties and the Eastern Band of Cherokee, we deliver education and technology from NC State and N.C. A&T that enriches the lives of North Carolinians and grows our state.”

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