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Guidelines for Ordering Columbia Shirts

*UPDATE (6/8/18): We have extended the deadline to JUNE 22, 2018, to ensure that everyone is able to submit an order.

(View the shirt order guidelines message – May 24, 2018)

Thank you for your patience as we work to fulfill our promise to provide every Extension employee in North Carolina with a Columbia shirt embroidered with the N.C. Cooperative Extension partnership co-brand.

We stand by our commitment and are still purchasing a shirt for everyone (including our admins, technicians, program assistants and so forth – everyone).

To ensure accuracy and timeliness, each county center and campus department will need to compile and place shirt orders for the Extension employees based at their respective locations.

The DEADLINE for each group to enter their orders is JUNE 22, 2018.

ACCESSING YOUR ACCOUNT

We’ve created user accounts for each county center and campus department to use when submitting their orders via S&S Activewear, Columbia’s national distributor. Follow the guidelines below closely to access your account and place your local order.

Campus Department Accounts

Campus departments were contacted individually and provided their login details. We also contacted individuals from some units like Administration, HR and Org Development directly, in order to coordinate their orders.

County Center Accounts

County centers should use this formula to get their individual login information:

  • USERNAME = countyname-county-ncce@ncsu.edu

    Example: Adams County = adams-county-ncce@ncsu.edu

  • PASSWORD = First3LettersofCountyNameB$LAST4DIGITSOFMAINPHONE
    This is the first three letters of your county name, followed by B$, and then the last four numbers of the center’s main phone line listed on your county website.
     
    Example: If Adams County’s main phone line is 123-456-7890, their password would be: AdaB$7890

    For the Eastern Band of Cherokee Indians, your “county name” will be EBCI (thus your password starts with “Ebc”).

  • Once you have your S&S account info, log in to your account.
    • If you get a login error for the password, make sure you capitalize only the first letter of your county name.

GUIDELINES FOR ORDERING

  • Log in to your S&S account (see top right of page)
  • Order ONLY from the approved shirt styles and colors outlined below (we can’t cover costs for other items)
  • We recommend that you collect the list of sizes for both men and women at your location first, then select a style and color that accommodates your order
    • Only one person per location should compile and enter the final order details
  • You can choose the STYLE and COLOR you’d like for your group from the approved options below
  • Order the same shirt style/color for everyone within your center or department (if inventory permits)
    • If you aren’t able to order the same style/color for your team, that’s OK! All of the shirts listed and linked to below are acceptable options
  • Do NOT change your S&S account password
  • You will see inventory listed from various warehouses/locations — select any option that has what you need available (it’s also fine to choose multiple warehouses if needed)
Men's shirt description and options

Product webpage example (click to enlarge)

Completing Your Order (Options to Select During Checkout)

After you’ve added the shirts to your cart and you’re ready to checkout, make sure to select the same options as listed below to complete your order.

Please do NOT submit “test” orders or enter any addresses when placing your order.

    Shipping Address: Do Not Change / Ignore this section
    Billing Address: Do Not Change / Ignore this section
    Shipping Method: Surepost (3-7 Days)
    Billing Method: Net 30
    PO Number: 0000581957
     
Order form screen shot

Checkout webpage example (click to enlarge)

SHIRT OPTIONS

AFTER you’ve secured your account details and logged into the S&S Activewear site, please reference the approved shirt styles and colors below.

Use the links to view and order shirts once you’re logged in.

Men’s Shirt Options

Sizing chart available (this chart is for the Bahama shirt, but it applies to all available styles). Sizes run a little big, so a 3X should accommodate a typical 4X, for example.

  • Columbia – Bahama™ II Short Sleeve Shirt – 101165 (view on S&S site)
    • Colors: White, Collegiate Navy, Fossil, Gulf Stream
  • Columbia – Bahama™ II Long Sleeve Shirt – 101162 (view on S&S site)
    • Colors: White, Fossil, Gulf Stream
  • Columbia – Blood and Guts™ III Short Sleeve Shirt – 157722 (view on S&S site)
    • Colors: Collegiate Navy, Cool Grey, Fossil
  • Columbia – Tamiami™ II Short-Sleeve Shirt – 128705 (view on S&S site)
    • Colors: White, Black, Cool Grey, Fossil, Gulf Stream

    *All men’s shirts available from S – 3X (remember the shirts run a size bigger).

Women’s Shirt Options

Sizing chart available (this chart is for the Bahama shirt, but it applies to all available styles. Sizes run a little big.)

  • Columbia – Women’s Bahama™ Short Sleeve Shirt – 139655 (view on S&S site)
    • Colors: White, Clear Blue
    • Sizes: XS – 2X
  • Columbia – Women’s Bahama™ Long Sleeve – 139656 (view on S&S site)
    • Colors: White, Clear Blue
    • Sizes: XS – 2X
  • Columbia – Women’s Tamiami™ II Short Sleeve Shirt – 127571 (view on S&S site)
    • Colors: White, Clear Blue
    • Sizes: XS – 3X
  • Columbia – Women’s Tamiami™ II Long Sleeve Shirt – 127570 (view on S&S site)
    • Colors: White, Clear Blue
    • Sizes: XS – 3X

What Happens Next?

After the deadline, the vendor will process all individual orders as a bulk purchase – which will be charged back to an NC State Extension administration account – and then ship the shirts for embroidering.

Your work is finished at that point! Once embroidering is complete, that vendor will ship the shirts directly to you; we’ll provide the addresses, so please don’t enter or submit any shipping information to the vendor.